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All student groups are required to host at least one Annual General Meeting (AGM) per year. These can be used to make key decisions, such as electing your committees (more below), or can act as an opportunity for committees to provide a review of the year, a financial report and general feedback to members.
The Student Group President will be responsible for chairing the meeting, but other committee members should help with the planning and delivery of the meeting where needed.
To vote on decisions at an AGM, you must have either:
Please go with whichever is lower.
Student Group committee members can call an Emergency General Meeting (EGM) at any time. These meetings are for:
Quoracy is the same as for an AGM.
Each year, members of each student group will vote to elect a new committee. To stand and/or vote in a student group committee election, you must have purchased a membership. It is not enough to simply be an active member, you must have a membership from the Students’ Union website or you will not be eligible.
You have two ways of elections a new committee for your group:
We strongly advise you chose an online election as it is the easiest option to elect your next committee free and fairly. All you need to do is fill out a short form when we send it round telling us which positions will be up for grabs. Members can then simply stand for a role, and during the voting week, members will be able to vote for their next committee.
Online Committee Elections 2024 have now ended. Please see below for more information on how to host an AGM.
You can hold an Annual General Meeting where you can hold your election.
This is a meeting with your committee and members, where you will decide your new committee in person. For this to be valid, you need at least 50% + 1 of your members present at the meeting. For example, if you have 100 official members, you need 51 members present at the meeting. For this method, there are a number of things the SU needs for it to be valid:
A complete list of attendees
A list of candidates and how many votes they each received
Proof that ‘Re-Open Nominations’ was an option for all positions
You will still need to fill out the form we send you, informing us which positions are up for grabs and which method you will choose to run your AGM election. Popular methods include raising hands, anonymous paper-based voting and live, online forms.
However you elect your committee all elections should be completed and new committee details sent to the Union (SUCommunities@city.ac.uk).
Official handover date. Incoming committee members who have completed the training will officially be given full committee access on our system and will begin their term as a student group committee member. All committee members must purchase a membership to their society.
You must tell us who has been elected onto your society committee. Please email this to SUCommunities@city.ac.uk by 31st May 2024.
Please note, any student group that does not elect a committee will be considered inactive for the following academic year. In that time, if students would like to revive the student group, they can do so, and nothing will be deleted. These societies will be listed on our Adopt a Society page.
After the inactive year, if the student group still does not have a committee, it will be deleted and any student that wishes to revive it will have to apply again as they would for a new society.
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