Social Media and Communications

Social Media and Communications

Posters 

All student group posters should have the Union logo on them in the top left-hand corner. All student groups should be reviewed by the Communities Team before they go up on campus.  

Posters should be emailed to SUCommunities@city.ac.uk 

Posters will be reviewed, and the outcome of the review will be communicated in 2 working days. Posters are reviewed to ensure that student group activity and communications adheres to the Societies Handbook including communications guidelines, external speakers and health and safety. 

Data protection guidance (GDPR) 

Student groups have a duty in law to responsibly manage any personal data that you collect from members or participants in your activities. You are responsible for all personal information that you receive, store and use from the point of collection to the point at which it is deleted. You should follow this best practise to ensure your group is compliant with data protection regulation. 

Collecting and storing data- All membership data must be stored digitally with the secure MSL system (City Students’ Union website). No other system should be used to store your member data. 

Sharing data- Access to personal membership data must be restricted to elected committee members. Personal data must never be shared with a third party (eg: a sponsor of your society). 

Deleting data- It’s a good idea to make it clear at the point of collecting data how long data will be retained. (e.g.: This data will be stored for the duration of your membership after which it will be permanently deleted.)